Accounts Payable Specialist

POSITION SUMMARY

The Accounts Payable Specialist will play a key role in supporting the company's dynamic reporting needs by maintaining precise financial records, enabling informed decision-making. This role is responsible for ensuring that all company invoices are processed and paid accurately and in a timely manner. Key duties include processing invoices, reconciling vendor statements, and maintaining open communication with vendors. This team member is detail-oriented, well-organized, and possesses excellent communication skills.

LOCATION

• Onsite in Fort Wayne, IN
• Monday - Friday 8am to 5pm

COMPENSATION

• $21-$25 per hour, 40 hours per week, plus benefits, and profit sharing (after 1 year of service)

RESPONSIBILITIES

• Invoice processing: Receiving vendor invoices, verifying details like pricing, quantities, and purchase order matches, and inputting information into the accounts payable system for payment processing.  (2,000 to 3,000 invoices per month)

• Vendor management: Setting up new vendor accounts in the ERP system, completing credit applications as needed, and communicating with vendors to address payment questions or resolve discrepancies. 

• Payment processing: Ensuring invoices are approved in a timely manner for payment, generating checks, and processing virtual credit card payments on vendor portals. 

• Invoice reconciliation: Reviewing vendor statements to identify missing invoices and resolve any discrepancies with invoice details. 

• Reporting and compliance: Assisting with the preparation of tax forms like 1099 for applicable vendors. 

REQUIREMENTS

MUST HAVE

• 2 years or more of Accounts Payable experience

• Strong organizational skills with the ability to think ahead and anticipate needs.

• Ability to work effectively under pressure and meet deadlines in a fast-paced, team-oriented environment.

• A collaborative team player with the ability to engage effectively with colleagues across various business functions.

• Excellent time management skills and attention to detail.

• Proficiency in Microsoft Office software.

• Exceptional interpersonal, written, and verbal communication skills.

NICE TO HAVE

• Familiarity with D365 – Finance & Operations and Dooap software.
• 3+ years of experience in a high-volume accounts payable environment.