Logistics & Office Administrator

POSITION SUMMARY

The Logistics and Office Administrator provides essential administrative support to the logistics department while serving as the front-line representative of the company. This role manages purchase orders, maintains safety and driver records, and ensures accurate vendor payments. As the first point of contact for visitors and callers, this position delivers professional and friendly customer service. Reporting to the Director of Logistics and HR Manager, this role supports both departments to ensure smooth day-to-day operations.

LOCATION

• Onsite in Fort Worth, TX

COMPENSATION

This position offers a competitive compensation package, benchmarked to regional market standards. It consists of a base salary plus the opportunity for quarterly profit sharing after one year of employment.

RESPONSIBILITIES

• Process all weekly purchase orders accurately in DoApp.
• Communicate with carriers and drivers to collect and correct missing or inaccurate paperwork.
• This role will work at the front desk as a receptionist, helping out with office duties and logistics related work typically about 50% logistics and 50% administrative work duties.
• Assist with maintaining DOT compliance documentation, such as driver qualification files, vehicle inspections, and insurance certifications.
• Track expiration dates for driver medical cards, licenses, and safety certifications; send reminders to driver and management.
• Update and maintain logistics spreadsheets and databases to track vehicle movements, fuel receipts, or mileage logs.
• Greet and assist walk-in drivers and guests at the front desk.
• Answer and route incoming calls in a professional and courteous manner.
• Coordinate communication between customers, Inside Sales, and other departments to ensure requests are handled efficiently.
• Provide administrative support for logistics and HR projects as needed.

REQUIREMENTS

MUST HAVE

• High school diploma or equivalent.
• 2+ years experience in Office Administration or Logistics
• Strong data entry skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Strong organizational skills and ability to maintain accurate records.
• Works well in a team environment.
• Detailed oriented and self-motivated.

NICE TO HAVE

• Experience in logistics, transportation, or supply chain management.
• Familiarity with logistics software and tools.
• Previous experience in an administrative, receptionist, or office support role.
• College Degree or Certificates.
• Additional software tools such as Doapp or JJ Keller