Lead, Fleet Coordinator

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental!

Company Overview

At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer’s needs. At PTR, we don’t just rent trucks—we partner with our customers to drive efficiency and success on every job site.

POSITION SUMMARY

The Fleet Coordinator Lead serves as the primary subject matter expert for fleet coordination activities and acts as a point of escalation and guidance for Fleet Coordinators. In addition to performing core coordinator responsibilities, this role provides day-to-day leadership, supports decision-making on asset allocation and utilization, and partners closely with Sales, Operations, Supply Chain, and Logistics leadership to optimize fleet availability, build timing, and utilization across the network.

LOCATION

On-site in Fort Wayne

COMPENSATION

This position offers a competitive compensation package, benchmarked to regional market standards. It consists of a base salary plus quarterly profit sharing after one year of employment.

RESPONSIBILITIES

Lead coordination on daily fleet operations, ensuring vehicle readiness and maintenance, factoring in labor capacity
Coordinate vehicle repairs, inspections, and compliance with safety standards.
Manage Repair Schedules, WIP Prioritization, Asset Allocations across all PTR and non PTR Locations, and overall timely & accurate order fulfillment.
Coordinate with the master scheduler on production schedules across all PTR and non-PTR locations and cascade information to fleet coordinators
Foster teamwork and provide day-to-day leadership to Fleet Coordinators
Analyze and prioritize sales orders and availability of assets and cost-saving opportunities for PTR and our customers by considering vehicle specs, duration of rental, and logistical costs to provide recommendations that work for all parties throughout the order selection and fulfillment process.
Product, upfit, and industry knowledge, including customer-specific requirements
Main point of contact with logistics, operations, and supply chain teams for optimal vehicle deployment and streamlined order fulfillment
Implement scheduling systems to enhance vehicle utilization and minimize downtime.
Use fleet management software to monitor vehicle utilization, maintenance, and operational metrics.
Maintain high standards of customer service, addressing issues proactively.
Coordinate with internal departments to ensure fleet operations align with broader business goals.
Oversee the daily operations of the fleet team to fulfill sales orders effectively and efficiently, and meet our customers’ needs.
Strong administrative skills to create and manage workshop orders, parts requests, Excel spreadsheets, and sales orders for multiple locations at the same time across multiple databases

LEAD RESPONSIBILITIES

Serve as the primary point of contact for Fleet Coordinators, answering questions and guiding asset selection, scheduling, and fulfillment challenges.
Act as an escalation resource for complex or high-impact orders, utilization conflicts, and time-sensitive customer needs.
Balance competing demands across regions and departments by prioritizing fleet deployment based on utilization, customer requirements, and operational capacity.
Partner with department leads (Sales, Operations, Supply Chain, Logistics) to align on build timing, asset readiness, and utilization strategies.
Support standardization of coordination processes and ensure consistent execution across all locations.
Identify trends, bottlenecks, and utilization risks and proactively recommend solutions to leadership.
This role does not have direct reports but provides functional leadership and guidance to Fleet Coordinators.

REQUIREMENTS

MUST HAVE

2+ years of fleet related experience.
Some knowledge of the rental industry, customer service, upfits, and equipment.
Strong leadership, organizational, and multitasking skills.
Work in and out of defined process/systems
Excellent analytical, communication, and problem-solving abilities.
Demonstrated ability to lead peers or act as a subject matter expert within a fleet, logistics, or operations environment.
Ability to work collaboratively with cross-functional teams but also work independently
Make decisions on your own quickly
Proficiency with fleet management software and related technology.
Proficiency in utilizing D365, Fleet Wave or other scheduling software, Power BI reporting, SharePoint, internal databases, and Microsoft Office Suites (Outlook, Excel, etc.).
Ability to work indoors and outdoors as needed.
Availability to take after hours or weekend calls to fulfill sales orders
Experience making utilization, prioritization, or allocation decisions in a fast-paced operational setting.
Strong ability to communicate decisions clearly and align multiple stakeholders.

NICE TO HAVE

Bachelor’s degree in business administration, Logistics, Supply Chain Management, or a related field
Experience with ERP systems such as SAP

EMPLOYEE BENEFITS

Wellness & Fitness: Take advantage of our on-site CrossFit-style gym, featuring a full-time personal trainer dedicated to helping you reach your fitness goals. Whether you're into group classes, virtual personal training, personalized workout plans, or nutrition coaching, we’ve got you covered!

Exclusive Employee Perks: PTR Swag & a Uniform/Boot Allowance, On-site Micro-Markets stocked with snacks & essentials, discounts on phone plans, supplier vehicles, mobile detailing, tools, & equipment…and much more!

Positions with incentives (Commissions, or Bonuses, or Profit Sharing): At PTR, we believe in rewarding success, whether you are in sales earning commissions, or in service and earning profit sharing. Not every position has commission or profit sharing, so ask your recruiter about these amazing incentives.

Comprehensive Benefits—Starting Day One:

✔ Premium healthcare coverage (medical, dental, vision, mental health & virtual healthcare)
✔ 401(k) matching & long-term financial planning
✔ Paid time off that lets you recharge
✔ Life, accidental death, and disability coverage
✔ Ongoing learning & development opportunities

Training, Growth & Recognition

We partner with Predictive Index assessment tool that helps identify a candidate's natural behavioral drives, such as dominance, extraversion, patient, and formality. It's used in recruiting and throughout the life cycle of an employee to support employee development and engagement.

Culture & Connection—More Than Just a Job

At PTR, we don’t just build relationships with our customers—we build them with each other. Our tech-forward, highly collaborative culture is rooted in our core values. Connect and engage through:
✔ PTR Field Days & Team Events
✔ The Extra Mile Recognition Program
✔ PTR Text Alerts & Open Communication

Premier Truck Rental Is an Equal Opportunity Employer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you need support or accommodation due to a disability, contact us at recruiting@rentptr.com—we’re here to help.

Job Details

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